Sunday, August 20, 2017

How to get duplicate certificates for loss of certificates

Sometimes it happens that your certificates lost due to various reasons. Somebody will lose certificates during travel in bus, train, auto, bicycle, motorcycle. Few people will miss out certificates during house changing. Some persons will get lost of certificates by theft. So whatever the reason, they can get their certificates in duplicate if the original certificates are not able to be traced out. If you are the one person who is searching for how to get duplicate certificates if you lost your original certificates, here is the procedure to follow up. This procedure is for those people who are living in the Tamil Nadu. Follow the procedure and submit your application letter.

What you should do:
1. You must submit the application letter in the prescribed form only. No other self produced form will be accepted.
2. You must fill the application form in your hand writing only
3.You must provide a certificate obtained from given by the Tahsildar stating that your original certificate is lost beyond recovery.
4. You should pay a fee of Rs. 505/- through Challan for each session.
5. You should pay a fee of Rs. 755/- for a Triplicate copy (third copy, duplicate of duplicate)\
6. Fees should be remitted through Treasury or SBI
7. You have to submit application form for Duplicate certificate to the school where you studied last with application fee challan and the certificate received from the Tahsildar.

What next your school / college will do:
1. The Head Master / Head Mistress of the concerned school will counter sign the application you submitted and send to the D.E.O concerned.
2. Then the loss of certificate will be published in Gazette by the D.E.O and a copy of the notification will be sent to this office along with the application.
3. The application will be scrutinized and certificate will be prepared and sent back to the D.E.O from where the application received.
4. You will be informed to collect the certificate.

So what you should do to collect the certificates in duplicate:
1. You should go to the office of the DEO in person and shown them the letter you received to collect your duplicate / triplicate certificates.
2. Upon showing it, you will get them within few hours.

Note: The above instructions are applicable to private candidates who lost their certificate. Chelan and Tahsildar certificate should be enclosed along with filled application.

For Direct Private candidates:
Instruction to be followed by the candidate who had appeared for X std privately after completing VII std or IX std. The applicant should fill the application correctly.
1. For each session, the candidates should remit a Fee or Rs. 105/- by Challan. Remittance should be made through SBI or Treasury only.
2. The loss of certificate should be certified by the District Tahsildar.
3. The transfer certificate obtained from the school where the candidate studied last should be enclosed.
4. The application should be endorsed and certified by the Head of Institution where last studied.
5. The application should be forwarded to this office directly with Challan, Transfer certificate and the certificate of loss received from the District Tahsildar.
6. The notification regarding loss of certificate will be published in the Gazette by this office.
7. Duplicate certificate will be prepared by this office and sent directly to the candidate.
8. Challan, Tahsildar certificate and Transfer certificate should be enclosed along with filled application.

Click Here to download application form for duplicate of SSLC certificates
Click Here to download application form for duplicate of Plus Two / HSC certificates
Click Here to download application form for duplicate of Matric / Anglo certificates