Thursday, March 22, 2018

Letter format to transfer train ticket

Good news is that Indian Railway has announced that train ticket can be transferred to other person if you are not able to travel as per your plan. There are some conditions to do that. Read the conditions below.

Chief Reservation Supervisor of important stations are authorized by Railway Administration to permit the change of name of a passenger having a seat or berth reserved in his name in the following circumstances namely :
(a) Where the passenger is a Government Servant, proceeding on duty and appropriate authority, makes a request in writing 24 hours before the scheduled departure of trains
(b) Where the passenger makes a request in writing 24 hours before the scheduled departure of the train that the reservation made in his name may be transferred to another member of his family, meaning, Father, Mother, Brother, Sister, Son, Daughter, Husband and Wife.
(c) Where the passengers are students of a recognized educational institution and the Head of the institution makes a request in writing 48 hours before the scheduled departure of the train, that the reservation made in the name of any student be transferred to any other student of the same institute.
(d) Where the passengers are members of a marriage party and any person deemed to be Head of such party makes a request in writing 48 hours before the scheduled departure of the train that the reservation made in the name of any member of the marriage party be transferred to any other person.
(e) Where the passengers are a group of cadets of National Cadet Corps and any officer who is the head of the group, makes a request in writing at least 24 hours before the departure of the train that the reservation made in the name of any cadet be transferred to any other cadet.
Such request will be granted only once. Regarding item no. (c), (d) and (e), such request for change in excess of 10% of the total strength of group shall not be granted.

Sample letter format to transfer train ticket

From
Your Name
Your Address

To
The Chief Office
Indian Southern Railway
Kovilpatti Station
Thoothukudi District

Date: 23rd March 2018

Sub: Request to transfer my reservation reg...

Dear sir / madam,
I am __________ [Write your name here] and have booked a train ticket PNR ____________ [Write your PNR number here, see the ticket for getting number] from Kovilpatti (CVP) to Chennai Egmore (MS). The journey date is 25th March 2018 from 20:00 IST. Due to certain situation, I am not able to take journey on this date. Hence I request you to transfer my reserved ticket (berth) to my brother named ____________, Write your brother name Age ___ [Age here]. I have attached the Xerox copy of my Aadhaar card as well as my brother's Aadhaar card. I have also attached the reservation form for my brother here. Thank you in advance.

Yours truly,
[Signature]
Your Name

[Your Brother's Signature]
Your Brother's Name

Attachments:
1. Copy of Your Aadhaar card
2. Copy of Your Brother's Aadhaar card
3. Reservation form for your brother

Note: This letter format is for only sample usage. You may need to modify it according it.


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