Thursday, December 7, 2017

How to write invitation letter

Want to know how to write an attractive invitation letter professionally? You will learn here all concepts about the invitation letter. This article covers what is invitation letter, why it is needed, what should be considered while writing the invitation letter, what you should do and don'ts and sample letter writings, etc.

What is invitation letter?

Invitation letter is the letter through which people are invited to a particular event or function. It is usually written for celebratory purposes. If you are the one who want to make your functions a grant, you should invite more people to participate. 

Why invitation letter is important?

In this busy world, you will find less time to distribute your invitation in person. People you are planning to invite may have spread over different regions / locations so that they are unreachable easily. Here the invitation letter plays major role. You should write meaningful, easy to understand invitation letter and send it through postal or any other form e-format. 

Type of Invitation Letter?

There are basically 2 types of invitation letter. They are:
1. Business Invitation
2. Friendly Invitation

Tips for drafting invitation letters

In both letter format, you should use present tense and future tense to make the letter complete. You should use impressive words in your writings. Why you need to use these 2 tenses. Let me clear here. By using the present tense, you are giving the prefect invite ti the person (invitee) who receives invitation. The use future tense will make the invitee to attend the event. In the business type of letter, you should make sure to use formal tone because you are generally writing this letter to your business associates or clients. For friendly type of invitation, you may use informal tone as you are going to write it for your close friends and relatives. 

The Do's and Don'ts in your invitation letter? 

You can compose a right invitation letter after confirming the occasion for which you are planning to write a letter.

The Purpose of Invitation:
You can include some details related to your occasion
It can be a marriage / wedding invitation or party invitation or birthday invitation or college event or any other event

Honouree Name should be included in your invitation
Don't forget to write the full name of a honoree
It can be the name of the groom, bride, birthday person

Include the day of event, date and event time
It can be any week day or weekend
Don’t forget to view your calendar so that you can mention right day and date
Don't forget to enter right event timings and do not forget to mention am or pm

Include name of the place
You should mention your home address if the function is to be held in your home or otherwise, please mention the respective address like address of restaurant or party hall or meeting hall or any other place
Zip code is not needed in an invitation letter

Include Dress Code Details
If you specifically need any dress code for your function, you may indicate in the invitation letter.
Don't forget to include the colour combination for your dress code.
Proof reading is a must
Proof reading is essential to correct the wrong words or any kind of typo error in your invitation. The small difference in word can make big different meanings. So be careful in wording and make your writings clear after reading it yourself or others to read it 2 to 3 times.

Okay! That is enough we think! Want a sample invitation letter format? We will draft it in our next article and so you are requested to keep us visiting! Thank you!